Losing a briefcase isn’t as simple as losing a handbag or even luggage. This is not to say the items stored in the latter are less valuable than those stored in a briefcase. The actual reason for this is because the items commonly found in a briefcase tend to be much more confidential in value compared to those found in the usual bags or luggage. This is especially true if you’re a business practitioner and you’re in charge of important files or records of your company or clients. A loss of a briefcase containing those important documents is a form of security breach, and this incident in turn requires an emergency response plan. Records in this case can come in the form of accounting records and other supporting documents such as a general account, a trust account, and cash transactions and billing records. Other types of confidential records are client documents that are crucial for identification and verification and data that come in electronic form.
How to find a Lost Briefcase
You can try your hardest to prevent the loss of your possessions, but sometimes the worst-case scenario does happen. And when it does, all you need to do is to keep your wits about you and apply the following steps:
1. Get in touch with the local enforcement agency in your area. If the files are important enough and involve the personal information of many clients, the police can harness their manpower to locate the briefcase in question. There’s even the chance that they might actually recover it and the files in it.
2. Inform your company of the loss of your briefcase and the important documents contained therein. You need to create a response team complete with its list of responsibilities and priorities. You will also need to compose a memo or communication plan to the staff or at the least to the relevant people involved.
3. Get in touch with your IT staff and consultants to discuss the potential problems you will have to deal with. These professionals might have advice for you on how to at least contain the damage brought about by the loss. They will also inform you as to whether any critical client and financial records will be compromised.
4. Report the loss of the essential documents to your insurance company, especially if your plan includes cyber liability or any other type of insurance that covers a security breach. The coverage for this specific insurance plan includes the costs and professional fees of data breach consultants. It is also recommended to submit a written report about the loss to the Lawyers Insurance Fund.
5. If your credit cards and bank accounts are also at risk, you will also need to contact your banking organizations. Follow the recommendations suggested by your bank and take the necessary steps to contain the damage.
6. Communicate with the clients involved about the lost files or the compromised information. If the lost information involved bank information and personal details, this can be potentially problematic for the clients as they may be exposed to identity theft. If there are many clients involved, you might need to set up a hotline to attend to their concerns.
The following are just some of the steps you can take in the event that you’ve lost a briefcase containing critical information and documents. But as they say, prevention is always the best cure. You can preempt any stressful situation by installing a GPS tracking device in the briefcase. In the event that you do lose it, you can quickly recover it with the help of a tracker that can directly tell you its exact whereabouts in real time.